The Administrative & Support category on Montreal Daily lists the roles that keep Montreal offices, clinics, and small businesses running day to day: receptionists, executive assistants, office managers, data entry clerks, and front-desk coordinators. Employers ranging from law firms to medical clinics to logistics companies post here directly, so you’re applying straight to the hiring manager rather than through a staffing agency. If you’re organized, detail-oriented, and comfortable juggling calendars, phones, and paperwork, this is where Montreal employers come looking for you, and there’s rarely a middleman fee attached to either side of the hire. Small businesses in particular benefit from posting directly, since a single well-organized hire can free up significant time for an owner or manager.
What You’ll Find in Administrative & Support Jobs
This category spans receptionist and front-desk roles, executive and administrative assistants supporting managers or partners, office managers running the day-to-day of a small business, data entry and filing clerks, and scheduling coordinators for clinics or service businesses. You’ll also see postings for bilingual administrative support at law firms and professional service companies, where phone and email correspondence happens in both French and English. Some listings call for specific software experience such as Microsoft Office, Google Workspace, or scheduling systems like Calendly or clinic management platforms.
Hours vary widely, from standard nine-to-five office roles to part-time front-desk shifts, making this a category with entry points for students, career changers, and experienced office professionals alike. Many postings also blend administrative duties with light bookkeeping, inventory tracking, or HR paperwork, so it’s worth reading the full task list rather than judging a role by its title alone. Medical and dental clinics in particular tend to look for receptionists comfortable with appointment booking software and basic patient intake, while professional service firms often want assistants who can manage document preparation alongside a busy calendar.
Tips for Job Seekers in Administrative Support
- Mention specific software you’ve used, such as Microsoft Excel, Outlook calendar management, or industry-specific booking systems, since employers often scan for named tools.
- If you’re bilingual, say so clearly. Many Montreal offices need staff who can answer phones and write emails in both French and English.
- Quantify your organizational range where you can, for example how many calendars, mailboxes, or client files you managed at once.
- Highlight discretion and confidentiality experience if you’ve worked in legal, medical, or HR-adjacent support roles.
- Keep your resume tight and typo-free. For a role built around attention to detail, a clean application matters more than in most fields.
- If you’ve supported multiple people or departments at once, describe how you prioritized competing requests, since this is a real day-to-day challenge in busy offices.
Tips for Employers Hiring in Administrative Support
Be upfront about the day-to-day mix of the role: how much phone work, scheduling, data entry, or in-person reception is involved, since this varies enormously under the “admin” label. List the specific software your office runs on, and note whether bilingual communication is required for client or patient contact. If the role reports to one manager versus supporting a whole team, say so, as this affects the pace and variety candidates should expect.
Clear hours and whether any overtime or flexibility is needed will help you attract candidates who are a genuine fit rather than screening through mismatched applicants. Mentioning growth potential, such as a path from receptionist to office manager, can also help you stand out to ambitious candidates weighing several similar postings. If the role involves handling sensitive client, patient, or financial records, note any confidentiality expectations directly in the posting so candidates understand the level of trust the position requires from day one.
Frequently Asked Questions
From your first receptionist job to running the office for a growing company, Montreal Daily connects you directly with employers hiring now, with no agency fees for either side. Post your opening free and start receiving applications right away.